It’s no secret that a team can generate better ideas and solutions than an individual, and they can do it faster and more efficiently. Even a genius employee sitting alone in a cubicle for hours on end, chipping away at the next great innovation, is no match for various ideas, talents, and skill sets. This is why companies now realize the need to focus on team effort. The benefits include improved productivity, greater employee satisfaction, and an enhanced generation of ideas.
Creativity stems from a collaborative effort. Whereas that genius in the corner can get bogged down in finding the right solution, a team of diverse talents feeds off each other to continually offer new suggestions and advance new ideas and innovations. This greatly benefits an organization, leading to increased productivity and business growth.
Implementing a collaborative workplace must allow your organization to leverage your employees’ talents fully. Team members bring different skills to the table and have different strengths and weaknesses. Collaboration allows them to learn from each other and draw on varied strengths and talents to achieve a common goal. Collaboration is even important in remote positions. Employees can better understand what other departments do and better see the company’s big picture.
Why Is Team Collaboration Important in the Workplace?
Team collaboration offers numerous benefits for employers and the people who work for them. Collaborative work:
Enhances efficiency
Teams that can collaborate effectively get more done faster. They can solve problems quickly and with better outcomes than teams with disjointed communication and a lack of teamwork. Sharing resources among employees saves time and prevents duplicate efforts.
Strengthens relationships
Collaborative teammates are constantly in touch by necessity. When team members communicate regularly, they better understand each other’s needs and can anticipate where they might be able to provide support. Not only does frequent communication prevent misunderstandings, but it also leads to deeper relationships between colleagues, which fosters a strong culture.
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Improves engagement
Collaborative work environments tend to have higher levels of employee engagement. When employees feel that their contributions to the team are heard and valued, they’re more likely to be motivated and committed to their work.
Promotes skill development
As teammates work together, they share knowledge and expertise. This fosters cross-skilling and offers an opportunity for organic mentoring, which can help the entire team grow professionally.
Increases adaptability
Teams that collaborate well are often more resilient in the face of change. They can iterate new solutions quickly and build upon one another’s ideas to arrive at novel solutions to problems.
Inspires creativity
If you’ve ever been part of a brainstorming session, you know the power of a few people in a room all working together to tackle a challenge. Collaboration fosters creativity as coworkers draw inspiration from each person’s insights and develop innovations that can give the company a competitive edge.
11 Practical Steps to Creating a Collaborative Workplace
1. Create a supportive work environment to share ideas
Collaboration doesn’t work without support and sharing. The fastest way to kill collaboration in the workplace is to offer no support for team members or, worse, create an environment where they feel afraid to speak out or intimidated. They won’t feel comfortable sharing ideas if they think they might get criticized, ridiculed, or rejected. What generates creativity in others is encouragement and appreciation for what they have to offer. A supportive environment builds trust, which is the opposite of fear. Establishing a judgment-free culture will lead to a healthy sharing of ideas in the workplace.
When you set too many guidelines and restrictions, you’ll stifle creativity. On the other hand, when you constantly welcome new ideas, suggestions, and decisions, regardless of how strange, different, or off the wall, they may be, you’ll establish a safe place for employees to collaborate with confidence and freedom. Creating a safe, supportive environment takes effort, but the benefits are well worth it. Not only will your team communicate more openly, but they’ll also gain a better understanding of each other’s strengths and weaknesses. They will be better prepared to help each other in the collaborative process.
2. Encourage openness and transparency
It isn’t easy to motivate employees to collaborate with others throughout the organization if they don’t understand why they are being asked to do it. It’s important to be open and transparent about company goals and challenges. Keeping employees in the loop is crucial to inspire and motivate employees. In turn, they will be more loyal and productive. When everyone knows what they are working toward, you have a much better chance of the team collaborating to reach that goal. You will also get better input, suggestions, and ideas from employees when they have a good sense of the challenges and the business goals.
3. Encourage employee growth
Employees who do the same things the same way day in and day out will not be the best innovators. Not only will they stagnate and not grow, but the company won’t either. Allowing team members to question procedures and ways of doing things without being judged can lead to better and more efficient ways of doing them. Regularly encouraging the sharing of ideas will allow employees to speak up and share their thoughts freely. Give your team options to share ideas; not everyone will be comfortable speaking out in a group. A group online platform where they can post ideas or a group email is a way to encourage those less likely to participate face-to-face.
Another way to encourage employee growth through collaboration is engagement across different teams and departments. Exposing employees to differing objectives, people types, and skill sets can lead to effective idea generation and employee growth. The best ideas often come from pushing team members out of their comfort zones.
Related: How to Invest in Employee Development
4. Lead by example
Another collaboration killer is a leader who has little interaction with the team and shows little initiative in developing a collaborative atmosphere. It doesn’t matter how much you talk about the benefits of collaboration; if employees don’t see you as a collaborative leader, they won’t be motivated to collaborate either. It is of utmost importance to communicate well with your team and spend time with them as a group and individually. The better you know your team, and the more open, encouraging, empathic, and helpful you are toward them, the more motivated they will be to share ideas with you and others on the team.
Visibility is key. Have an open-door policy in your office. Let the team see the effort you’re putting in. Present opportunities to them and encourage collaboration. Be attentive and listen carefully to each request or idea they give. Be honest with their responses, and you’ll earn their trust. When employees see you as a collaborative leader, they will feel inspired and improve their productivity as a result.
5. Communicate expectations clearly
If you are trying to create a collaborative workplace for your team but don’t clearly express expectations to them, you might create an atmosphere where employees are unsure of what you want. This leads to confusion and decreased productivity. By encouraging questions and thoughts, whether positive or negative, after presenting your plan, you can work past the confusion and make sure everyone is on board with what a collaborative workplace is and how they should interact in it. This will also allow the team to address negative thoughts openly, promoting collaboration and improvement among the team.
6. Use technology
The workforce looks different today than it did years ago. Everyone on the team is no longer in the same place at the same time every day. Your team might be fully remote and spread all over the country. Technology allows collaboration between your team regardless of where they are. The easier it is for team members to communicate, the more sharing of ideas you’ll see, and the more innovative and productive the team will be. Utilizing cloud-based software is quickly becoming the norm in most companies. This allows users to collaborate more and stay more engaged in the process.
7. Offer rewards
The opportunity to receive a reward after achieving success is something that motivates employees. Rewards work at the individual and team levels. You might have a star who went above and beyond and deserves something extra, but the team that collaborates should also be rewarded together. A reward system facilitates and encourages future collaborations and helps employees see the value of working together. Rewards can come in the form of recognition, monetary rewards, a celebration, days off, or other perks.
Related: Unique Employee Recognition Ideas
8. Encourage teambuilding
An effective way to enhance collaboration between the team is to give employees opportunities to interact outside of work. Everyone seems to have a busy life these days, and arranging an after-work activity may not be the best approach. But it doesn’t have to take up a lot of time or be very involved. The key is to give your team a little time to get to know each other more casually and develop friendships and deeper relationships. Employees who have fun together doing things unrelated to work tend to work together better when they’re at work. They will be more inclined to interact and exchange ideas. A more cohesive team, where team members feel comfortable around each other, will be more accepting and involved in a collaborative workplace.
Related: Virtual Team Building Ideas
9. Treat mistakes as an opportunity to learn
Only some ideas are good, and only some solutions work, even in a collaborative environment. Mistakes and miscalculations will happen. How these mistakes are handled can determine how your team responds moving forward. Harsh criticism will not encourage your team to try harder next time. Calling out an individual for their role in a failed goal is not conducive to a collaborative workplace. That does not mean you should let mistakes or missing goals slide and let your team assume that is okay. Acknowledge that the team fell short, but it’s important to use these situations as opportunities for the team to learn what didn’t work and why. Collaborate with the team on how to improve going forward.
Avoid assigning blame to anyone. Instead, ask questions similar to the following:
- Is there something the team did (or did not do) that caused the mistake to occur?
- How can we regroup and move forward to reach our goal next time? Be specific.
- What can I do to help the team reach the goal next time?
Generally, failure is not due to one mistake. It is the result of a series of events. Spending time trying to assign blame takes away from learning how to avoid the same pitfalls next time.
10. Practice healthy conflict resolution
When two or more people collaborate, especially on projects they’re passionate about, there are bound to be some disagreements. When those disagreements boil over into workplace conflict, it’s essential to have strategies in place for quickly addressing and resolving it.
Since collaborative workplaces promote accountability, begin by allowing the involved parties to resolve their conflict on their own. If it becomes clear that’s not going to happen, use methods like third-party mediation, where a neutral third party helps them arrive at a resolution, or peer review, where the people involved in the conflict each present their side to a panel of their peers for adjudication.
We talk in-depth about workplace conflict causes and resolutions here.
11. Measure and improve
Gather feedback from team members regularly about what’s working and what’s not in collaboration in the workplace. Incorporate this feedback as you make improvements and launch new initiatives.
Additionally, track and assess metrics related to team collaboration, such as the frequency of check-ins, on-time project completion rates, and employee satisfaction. These will give you important clues about where your efforts are succeeding and where more work is needed.
Always Encourage Collaboration
Collaborative workplaces set the stage for effective interaction between colleagues and increased idea-sharing. When ideas are acknowledged and accepted without judgment, employees are encouraged to collaborate, which leads to a higher level of participation, increased innovation, happier employees, and a more productive workplace. A collaborative environment that encourages regular feedback and maintains accessibility at the leadership level will make it easy for all employees to participate and share ideas. The collaboration steps listed above can help motivate your team to work together to achieve goals they couldn’t on their own. That positive, collaborative atmosphere translates into a successful, productive workplace.
