Data Entry Clerk Sample Job Descriptions

We are hiring a data entry clerk who will be responsible for accurately entering information into the computer system. This position is critical to ensuring that all data is correctly processed and organized. You will also need to copy information from print media into the computer system, proofread data entry for accuracy and timeliness, and match existing file names with their corresponding directories to ensure that all information is accurately organized. The data entry clerk must be able to work quickly and efficiently while maintaining a high level of accuracy.

Typical duties and responsibilities

• Transfer data from paper formats to computer files or database systems using keyboards, data recorders, or optical scanners
• Type in data provided directly from customers
• Create spreadsheets with large numbers of figures without mistakes
• Verify data by comparing it to source documents
• Index invoices and file them in the appropriate places
• Maintain accurate and thorough vendor records
• Assist accounts receivable and accounts payable as needed

Education and experience

This position requires a high school diploma or equivalent (a bachelor’s degree in accounting or finance is preferred).

Required skills and qualifications

• Strong organizational skills
• Ability to maintain confidentiality regarding financial matters
• Excellent knowledge of word processing tools and spreadsheets
• Great attention to detail
• Excellent mathematical skills

Preferred qualifications

• Familiarity with all operating systems and software
• Excellent organizational skills
• Strong attention to detail
• Ability to work quickly and efficiently

Job duties

• Prepares source data for computer entry by compiling and sorting information
• Maintains data entry requirements by following data program techniques and procedures
• Secures information by completing database backups
• Maintains operations by following policies and procedures; reporting needed changes
• Maintains customer confidence and protects operations by keeping information confidential
• Contributes to team effort by accomplishing related results as needed

Job qualifications

• 1+ year data entry experience required
• Advanced computer application skills including MS Office Suite with advanced functions in MS Excel
• Advanced mathematical skills
• Excellent organizational and interpersonal skills

We are looking for a Data Entry Clerk to type information into our database from paper documents. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding data confidentiality principles is compulsory. The company will rely on you for having accurate and updated data that are easily accessible through a digital database.

Responsibilities

• Transfer data from paper formats into computer files or database systems using keyboards, data recorders, or optical scanners
• Type in data provided directly by customers
• Create spreadsheets with large numbers of figures without mistakes
• Verify data by comparing it to source documents
• Update existing data
• Retrieve data from the database or electronic files as requested
• Perform regular backups to ensure data preservation
• Sort and organize paperwork after entering data to ensure it is not lost

Skills

• Proven experience as a data entry clerk
• Fast typing skills; Knowledge of touch typing system is strongly preferred
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel, etc.)
• Working knowledge of office equipment and computer hardware and peripheral devices
• Basic understanding of databases
• Good command of English both oral and written and customer service skills
• Great attention to detail
• High school degree or equivalent

We are looking for a data-driven expert who has great attention to detail and looking to thrive in a dynamic, growing environment. You will be expected to have intermediate experience in spreadsheets and proficiency in database management. Do you have rapid and error-free typing skills and impeccable organization? Then this is the Data Entry position for you.

Your responsibilities

• Submit information into spreadsheets, databases, and customer relationship management systems
• Methodically review completed work, checking for computation errors or duplicate values before submitting the final product
• Examine reports and sheets of data
• Correct, verify, and delete non-required data and combine data from several different sources
• Seek further information for documents that are considered to be incomplete
• Retain detailed accounts of tasks, files, and progress
• Explore the internet for information

Requirements

• Substantial computer skills including word processing, spreadsheets, and presentation software, as well as databases and customer database systems
• Command of Microsoft Excel
• Computer Data Entry experience desired
• The ability to multitask and attention to detail is critical
• Consistent typing accuracy
• Sound written and verbal communication skills