HR Coordinator Sample Job Descriptions

HR coordinators assist with the administrative duties for the HR department of an organization, which include managing recruitment, employee records, employee benefits, and payroll processing. They also provide administrative support to all employees. HR coordinators are conceptual thinkers who have excellent administrative and IT skills and can multitask and adapt in a fast-paced environment. [Your Company Name] is looking for an experienced HR coordinator to help us change our HR department for the better. As an ideal candidate, you have experience facilitating daily HR functions, such as maintaining employee records, assisting with the recruitment process, and responding to employee inquiries. 

Typical duties and responsibilities

• Coordinate recruiting and placement of workers
• Facilitate various HR department processes
• Help employees with their questions and issues
• Assist in employee hiring, onboarding, and training
• Help manage employee relations
• Assist with employee compensation and benefits
• Administer employee health plans
• Work as a liaison between employees and insurance providers

Education and experience

This position requires a bachelor’s degree in human resource management, business administration, or a related field; employers typically prefer candidates who have an MBA.

Required skills and qualifications

• Solid knowledge of business and human resources
• Excellent communication and interpersonal skills
• Management and leadership ability and experience
• Demonstrated responsible business ethics
• Ability to multitask and organize
• Proficient in Microsoft Office Suite

Preferred qualifications

• Bachelor’s degree in human resources, business, or related field
• 2+ years of experience working in an HR department
• Strong interpersonal skills
• Self-motivated and managed
• Familiar with confidentiality and dealing with employee records

What you’ll do

In this role you will responsible for the complete HR and Legal administrative process of our XYZ unit; you will make sure new hires receive a contract, are onboarded and enrolled correctly, and will receive their salary at the end of the month. In the meanwhile, you are also responsible for the existing team members and the administrative changes. Your responsibilities will also include the following:

• Conduct exit interviews and prepare final termination paperwork for departing staff members
• Prepare and track disciplinary warnings to be issued by the HR manager or Department Manager
• Prepare status change forms and letters (wage notification and cover letters)
• Assemble and update new hire packages including offer letters and ensure all related Human Resources documentation and forms are current. Track probationary periods of new hires and update managers
• Produce and submit reports on HR activity
• Support the orientation and onboarding programs. Create new employee files and remove terminated ones
• Track vacation requests, follow up on approvals, and update calendars
• Assist staff with attendance, payroll, benefits, and general inquiries, as well as work towards resolving any discrepancies with Human Resources Manager and Payroll Manager
• Assist with creating and distributing internal memos and other internal communications to employees

Who you are

• Service-oriented, collaborative, creative, and charismatic
• Excellent interpersonal skills that build trust and instill confidence
• Strong and effective communication skills, with the ability to clearly and concisely express ideas both verbally and in writing. Being bilingual is a plus
• Proactive, entrepreneurial, can operate resourcefully in a fast-paced, dynamic environment
• Highly organized and diligent, attention to detail and follow through
• Knowledge of EEOC, ADA, and employment laws
• Manage multiple projects, meet and work effectively under time and resource constraints
• Work effectively both independently and as a team
• Connect deeply with people, maintain trust, and navigate sensitive issues with colleagues
• Effectively deal with department heads and team members, some of whom will require high levels of patience, tact, and, diplomacy

Job summary:

The Human Resource Coordinator aids with and facilitates the human resource processes including, employee lifecycle, benefits and FLMA administration, and payroll and HRIS administration. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, and HRIS entry.

Duties/responsibilities:

• Administers health and welfare plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions
• Enters, maintains, and/or processes information in the payroll/HRIS system; information may include employee’s hourly rates, salaries, commissions, bonuses, or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information
• Issues, or reissues, physical or replacement checks, or direct deposits due to payroll errors or final discharge
• Performs customer service functions by answering employee requests and questions
• Completes Forms I-9, verifies I-9 documentation and, maintains I-9 files
• Submits online investigation requests and assists with new-employee background checks
• Reconciles benefits statements
• Conducts audits of payroll, benefits, or other HR programs and recommends corrective action
• Administer leave programs, including FMLA and disability
• Monitor worker’s compensation claims
• Processes carrier and vendor invoices
• Assists with processing of termination.
• Oversees COBRA administration
• Assists with recruitment and interview process. Tracks the status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process
• Schedules meetings and interviews as requested by the director of HR
• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions
• Files documents into appropriate employee files
• Assists or prepares correspondence as requested
• Prepares new-employee files
• Processes mail
• Performs other related duties as assigned

Required skills/abilities:

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Working understanding of human resource principles, practices, and procedures
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Microsoft Office Suite or related software
• ADP Workforce Now

Education and experience:

• Bachelor’s degree in human resources, or related field, and/or equivalent experience
• At least two years of related experience required

Physical requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Job summary

This Human Resource (HR) role is responsible for assisting in the daily operations and activities of the HR Department providing administrative support to successfully implement local initiatives, and execute regional and corporate programs. Help to create an environment to attract, develop, retain, and engage talent throughout the Operating Company (OpCo) to deliver business goals.

An individual must be able to satisfactorily perform each essential duty listed below. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Responsibilities

• Execution of transactional core Human Resource (HR) processes (e.g. coordinate and conduct new associate orientation, unemployment claims processes, onboarding and exit interviews, transitional return to work, leave administration, OSHA reporting, etc.)
• Support hiring managers and Talent Acquisition to support recruitment and staffing plans
• Aid Human Resource Business Partners (HRBP) to drive an inclusive and diverse culture
• Administer programs to enhance employee engagement and satisfaction levels
• Provides technical, customer relations, and general support for major initiatives and projects
• Back, maintain, and track compliance programs
• Create and/or distribute communications (memos, emails, letters, presentations, spreadsheets, surveys, etc.)
• Track data and/or consolidate responses as requested and follow up with others as needed to obtain information and identify insights
• Administrative support for meetings, conference calls, video-conference calls, webinars/e-meetings, new hire orientation, etc.
• Performs all other duties as assigned

Education

• High school diploma
• College degree or Certificate in Human Resources preferred

Experience

• 2-3 years of Human Resources Generalist, Recruitment, or Employee Relations experience or equivalent combination of education and experience

Professional skills

• Demonstrated ability to plan and organize your work activities
• Analyze and disseminate numerical data
• Manage work time efficiently
• Follow procedures and policies
• Perform basic mathematical calculations
• Identify and solve problems
• Maintain a file system to include alphabetical, numerical, and chronological filing activities
• Must possess excellent interpersonal, communication, business writing, grammar, and verbal communication skills
• Basic knowledge of State and Federal employment laws and able to read and interpret policies, procedures, and laws
• Ability to conduct training programs and make group presentations
• Strong interpersonal, telephone, and written communication skills
• Solid organization skills
• Able to handle several tasks at the same time, with numerous interruptions, and must be able to keep the information confidential
• Proficient in the use of PC including Windows, Microsoft Office, and Excel
• Capable of working independently