What Does a Legal Data Entry Specialist Do?
For a law firm, accurate, updated data has never been more critical. A legal data entry specialist plays a vital role in assuring that all data is entered accurately, thoroughly, and on time.
The legal data entry specialist role is one for motivated people with excellent computer and typing skills, an eye for detail, and the ability to manage their time well with minimal supervision.
A legal data entry specialist, is a valuable “behind the scenes” member of the team, adding, reviewing, and fact-checking information, fixing errors when found, and maintaining documentation or logs of the work done. Now more than ever, a firm’s data helps to drive the decisions it makes, and the role of a legal data entry specialist is central to that process.
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National Average Salary
Legal data entry specialist salaries vary by experience, industry, organization size, and geography. Click below to explore salaries by local market.
The average national salary for a Legal Data Entry Specialist is:
$38,500
Legal Data Entry Specialist Job Descriptions
The first step when hiring a great legal data entry specialist is a well-crafted job description. Below are real-world examples to help give you the best chance of success on your recruiting journey.
Example 1
Responsibilities
- Categorize information into spreadsheets, databases, and customer relationship management systems
- Seek further information for documents that are considered to be incomplete
- Survey reports and sheets of data
- Analyze completed work for duplications or errors in the content before submitting the final product
- Retain detailed accounts of tasks, files, and progress
- Confirm, corroborate, and remove unnecessary data, or combine data from several sources
- Communicate with vendors and customers as needed
Requirements
- Quality experience with Microsoft Office
- Detailed Reports experience is highly desired
- Data entry experience required
- Ability to multitask effectively
- High typing accuracy
- Excellent communication skills (written and verbal)
- Proficient computer skills including word processing, spreadsheets, presentation software, as well as databases and customer database systems
Example 2
Responsibilities
- Perform daily data entry, data collation, and data management tasks to support mentor recruitment processes, ongoing operational tasks, customer requests, etc.
- Additional day-to-day operational tasks
- Identify and relay critical follow-ups/clarifications to appropriate team members
- Build a positive working relationship with mentors and team members
- Any additional tasks
Qualifications
- Data entry experience and be comfortable with repetitive tasks
- Comfortable working simultaneously with multiple Excel/Google Sheets, toggling between multiple tabs and browsers, and collating information into multiple sheets/programs.
- Native fluency in English (spoken and written)
- Effective communication skills
- Ability to multitask, quickly learn on the job and work independently
- Bachelor’s Degree (4-year degree program)
- Familiar with the US college application process
- Previous education experience (preferable but not mandatory)
- Flexible work hours across weekdays and weekends
- Strong MS Office Skills
Example 3
Description
- Verifying, correcting, deleting unnecessary data, or combining data from several sources before entering into a file
- Performing searches on websites for information
- Entering information into specific fields in Salesforce Database
- Requesting further information for documents that are deemed incomplete
- Keeping records of tasks, files, and progress
- Audit reports and sheets of data
- Checking completed work for errors or duplicate information before submitting the final product
Requirements
- Strong computer skills including Microsoft Word, Microsoft Excel, and customer database systems
- High accuracy of at least 65 words per minute
- Excellent oral and written communication skills
- Ability to multitask effectively
Qualifications
- Must have prior data entry experience
- Must be highly proficient with Excel including pivot tables, x/vlookups, and formatting
- Ability to work independently and work in a fast-paced environment while meeting strict deadlines