Legal Receptionist Sample Job Descriptions

Without successful legal receptionists, we wouldn’t be able to provide clerical support to law office teams as effectively. One of the most important roles a legal receptionist plays is operating the switchboard, responding to and routing all incoming calls to the law office. You do this by keeping a positive and resourceful attitude in the workplace with strong customer-focused communication. [Your Company Name] is hiring experienced legal receptionists. If you have experience in providing support to office staff, this could be the perfect fit.

Typical duties and responsibilities

• Answer, screen, and transfer all incoming phone calls
• Take and relay messages
• Conference room scheduling, set-up, and clean-up
• Data entry
• Assist with filing

Education and experience

This position requires a high school degree or GED and some experience in a legal or office setting.

Required skills and qualifications

• Professional and courteous with a positive can-do attitude
• Skilled at multitasking
• Can work with minimal guidance and oversight
• Proficient in MS Office Suite applications
• Expertise in typing

Preferred qualifications

• Highly organized
• Self-motivated
• Excellent communication skills

A fast-paced legal practice seeks a full-time bilingual (English/Spanish speaking) front-desk receptionist for immediate hire.

Responsibilities and duties

• Manage a voluminous calendar for 3 attorneys
• Update practice management software with all client information and case progress
• Excellent customer service required
• Minimal filing with various Courts
• Providing daily support to attorneys by completing urgent tasks
• Organize confidential documents
• Process client payments

Qualifications and skills

• Fluency in both English and Spanish (conversing, reading, and writing)
• Undergraduate degree, High School, or equivalent experience preferred but not required
• 1-2 years of office experience preferred, willing to provide in-office training
• Solid work history
• Strong interest in helping community
• Microsoft Word and Excel: Intermediate/Advanced proficiency
• Strong attention to detail and customer service
• Strong organization, time management, and prioritization skills
• Ability to learn quickly and adapt easily to changing circumstances

Legal Receptionist responsibilities

• Welcoming clients and visitors upon arrival at reception
• Answering, screening, and forwarding phone calls in a professional manner
• Assisting clients and visitors with the location of legal staff
• Scheduling and confirming appointments
• Observing business etiquette, and maintaining a professional appearance
• Directing the flow of mail, faxes, and deliveries to reach the intended recipients
• Ordering and replenishing office supplies
• Managing the maintenance and repair of office equipment
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings
• Preparing meeting facilities, and arranging refreshments, if required

Requirements

• High school diploma or GED
• Formal qualification in office administration, secretarial work, or related training
• Prior experience as a legal receptionist required
• Familiarity with legal terms, legal documents, and filing
• Excellent written and verbal communication skills
• Extensive experience working with word processing, spreadsheets, printers, copiers, scanners, faxes, appointment scheduling, and call forwarding systems
• Exceptional interpersonal and communication skills

We are seeking a full time Legal Assistant/Receptionist to become a part of our team. You will provide overall support to attorney’s business needs. Competitive salary based on experience. (Spanish helpful)

Responsibilities

• Answer phones, take clear concise messages, and provide basic company support
• Manage records, review dockets, familiar with e-filing portal, and update and monitor legal calendars with reminders
• Perform general office duties, with knowledge of office computers and software
• Take memos, maintain, and organize files
• Oversee mail deliveries, packages, and couriers

Qualifications

• Professional, courteous, dependable and punctual
• Proficient in word processing software including MS Office/WP knowledge helpful
• Excellent oral and written communication skills (English mandatory with Spanish helpful)
• Ability to prioritize, multitask, and work independently
• Ability to type quickly and accurately
• Deadline and detail oriented